Administrative & Policy Requirements
To successfully bid on a state contract there are several legislative and administrative requirements that must be followed. OGS Procurement Services has developed a guide to provide you with the information you need.
Understanding the Restricted Period
Procurement lobbying laws in New York say that the period of time between when a contract solicitation begins and the contract is awarded or the decision to not pursue an award is made, the Office of General Services (OGS) Procurement Services staff, other than the designated contact, cannot discuss the contract with you. This is often called the restricted period. A complete listing of bids currently in the restricted period can be found on our website on the Restricted Periods page.
Obtaining a Vendor Identification & Registering with the VendRep System
Before being awarded a contract, your businesses must have a ten digit vendor identification number from the Office of the State Comptroller. We will work with OSC to get this on your behalf, but in order to do so we need you to complete the OSC Substitute W-9 form that must be returned to OGS Procurement Services staff.
Once you have your vendor identification number you can go online to complete your Vendor Responsibility Questionnaire by registering with the VendRep System to ensure that your business evaluated fairly during the competitive bidding process.
Should you have complaints, inquiries or want to dispute solicitations, contract awards or contract administration a formal policy has been developed for you to follow. OGS Procurement Services encourages you to seek informal resolution before submitted a formal dispute by speaking with the Contract Manager listed on the contract page.