How will the eMarketplace affect receiving?

Tue, 2015-12-01 11:35 -- slafayette

Receiving is required for all quantity-based purchase orders in SFS, including orders placed through the eMarketplace.  Receiving is done the same way for eMarketplace orders as for standard Purchase Orders. For information on how to do receiving in SFS, see the SFS training module regarding Receiving (SFS-9.2-SPT, REC-205) in the Statewide Learning Management System (SLMS).

How are change orders handled in the eMarketplace?

Tue, 2015-12-01 11:33 -- slafayette

Change orders cannot be processed in the eMarketplace. Change orders can be processed in SFS if the purchase order needs to be revised. Please note that because purchase orders will be electronically dispatched to the supplier, there will only be a short window of time to amend a purchase order before it is received and acted on. If a change order is required when the invoice is received or when P-Card purchases are reconciled, then the change order will need to be requested of the Business Services Center or processed by the Agency.

Will the eMarketplace store my P-Card information or will I need to enter it every time I place an order?

Tue, 2015-12-01 11:32 -- slafayette

SFS will store a requisitioner’s P-Card information and it will be available to use as a payment method on requisitions, including those created in the eMarketplace. The eMarketplace module itself will not store any P-Card information. To use your P-Card, select your P-Card number in the Card Number field on the Requisition Settings page. If you do not see this field, your Agency P-Card administrator will need to assign a P-Card to you in SFS. 

Can I pay with a P-Card?

Tue, 2015-12-01 11:31 -- slafayette

Yes, SFS users may make purchases in the eMarketplace with standard vouchering or with a P-Card, as long as the vendor accepts payment via P-Card. Some vendors do not accept the NYS P-Card and this is noted in their contract award document on the OGS Procurement Services website. 

Can I order items from multiple vendors on one order with one payment? Or will I be billed separately by each vendor?

Tue, 2015-12-01 11:30 -- slafayette

Yes, you can order multiple items from different suppliers on the same requisition. When the requisition is submitted it will generate a separate purchase order for each supplier. Each supplier will then process the payment for the order they receive. This will result in one payment per supplier on an order. 


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