The existing HBITS contracts are the result of a best value
The candidate selection process to find someone who is qualified to do the work is different for executive and non-executive state agencies. The OGS Procurement Services HBITS team has developed the following guides to help you understand the process for each group :
Candidate Selection Process for:
On an annual basis, the HBITS team evaluates the performance of the contractors. The top twenty contractors will be available on the active contractor list, while the five lowest scoring contractors will be put on the wait list. For questions related to the review, please contact the HBITS team today.
Unforeseen circumstances can create issues between the government entity and the contractor. The best way to document problems is by submitting a complaint form. The HBITS team works on your behalf to resolve any issues.
To change any part of the project specifications you must complete and submit the task order request Form 5: Task Order Modification Request Form. The HBITS team reviews the request and will work with you to ensure it complies with the contract.
Administrative & Policy Requirements
To successfully bid on a state contract there are several legislative and administrative requirements that must be followed. OGS Procurement Services has developed a guide to provide you with the information you need.
Understanding the Restricted Period
Conducting your own procurement at the local level is guided by the adopted procurement policy of your municipality or school district. The Office of the State Comptroller (OSC) can provide guidance and resources to help you including the OSC Local Government Management Guide: Seeking Competition in Procurement (PDF).
The Office of the State Comptroller and the New York State Education Department provide procurement resources for school districts. In addition, school districts are eligible to use certain OGS Procurement Services centralized contracts. Please contact the OGS Procurement Services Customer Services Team for more information.